First Things First by Stephen R. Covey

Last updated: Jul 4, 2023

Summary of First Things First by Stephen R. Covey

First Things First by Stephen R. Covey is a self-help book that focuses on time management and prioritization. Covey introduces the concept of the "Time Management Matrix," which categorizes tasks into four quadrants based on their urgency and importance.

The first quadrant consists of tasks that are both urgent and important. These are the tasks that require immediate attention and have significant consequences if not completed. Covey emphasizes the importance of spending most of our time in this quadrant, as it allows us to address critical issues and prevent them from becoming emergencies.

The second quadrant includes tasks that are important but not urgent. These tasks are often overlooked or postponed due to the constant demands of urgent matters. Covey argues that spending time in this quadrant is crucial for long-term success and personal growth. It involves activities such as planning, relationship-building, and self-improvement.

The third quadrant contains tasks that are urgent but not important. These tasks may seem urgent due to external pressures or expectations, but they do not contribute significantly to our goals or values. Covey advises minimizing time spent in this quadrant by delegating or eliminating these tasks whenever possible.

The fourth quadrant consists of tasks that are neither urgent nor important. These are time-wasting activities that provide little value or satisfaction. Covey suggests avoiding this quadrant altogether and focusing on more meaningful pursuits.

In addition to the Time Management Matrix, Covey introduces the concept of "big rocks" and "little rocks." Big rocks represent the most important tasks and priorities in our lives, while little rocks symbolize the less significant tasks. Covey encourages readers to identify their big rocks and prioritize them above all else.

The book also delves into the importance of aligning our actions with our values and goals. Covey emphasizes the need to define our personal mission statement and use it as a guide for decision-making and prioritization. He encourages readers to focus on their "roles" rather than their "goals" and to ensure that their actions align with their most important roles in life, such as being a parent, spouse, or professional.

Covey provides practical strategies and techniques for effective time management, such as setting goals, creating schedules, and practicing discipline. He also emphasizes the importance of self-care and maintaining a healthy work-life balance.

In summary, First Things First by Stephen R. Covey offers a comprehensive approach to time management and prioritization. It provides readers with a framework for identifying and focusing on what truly matters in their lives, while minimizing distractions and time-wasting activities. By implementing the principles outlined in the book, readers can achieve greater productivity, fulfillment, and success in both their personal and professional lives.

1. The Time Quadrant

One of the key takeaways from "First Things First" is the concept of the Time Quadrant. Covey explains that all activities can be categorized into four quadrants based on their urgency and importance. Quadrant 1 consists of activities that are both urgent and important, such as crises and deadlines. Quadrant 2 includes activities that are important but not urgent, such as planning, relationship-building, and personal development. Quadrant 3 consists of activities that are urgent but not important, such as interruptions and unnecessary meetings. Quadrant 4 includes activities that are neither urgent nor important, such as mindless scrolling on social media.

The key insight here is that we should prioritize Quadrant 2 activities, as they are often neglected but have the most long-term impact. By focusing on proactive planning, self-improvement, and building relationships, we can prevent many crises and reduce the number of urgent tasks in Quadrant 1. This quadrant-based approach helps individuals and organizations better manage their time and prioritize their efforts for maximum effectiveness.

2. The Power of Personal Mission Statements

Covey emphasizes the importance of having a personal mission statement, which serves as a guiding principle for our lives. A personal mission statement is a written declaration of our core values, purpose, and goals. It helps us align our actions with our values and make decisions that are in line with our long-term vision.

By creating a personal mission statement, we gain clarity about what truly matters to us and can prioritize our time and energy accordingly. It acts as a compass, guiding us towards activities and goals that are meaningful and fulfilling. Covey suggests regularly reviewing and revising our mission statement to ensure it remains relevant and aligned with our evolving values and aspirations.

3. The Four Quadrants of Trust

In addition to the Time Quadrant, Covey introduces the concept of the Four Quadrants of Trust. These quadrants represent different levels of trust in relationships, both personal and professional. Quadrant 1 consists of low trust and low competence, where individuals lack both the ability and the trustworthiness to fulfill their commitments. Quadrant 2 represents low trust but high competence, where individuals have the skills but lack integrity or reliability. Quadrant 3 consists of high trust but low competence, where individuals are well-intentioned but lack the necessary skills. Quadrant 4 represents high trust and high competence, where individuals are both trustworthy and capable.

The key insight here is that trust is a combination of both character and competence. Building trust requires not only being reliable and honest but also continuously developing our skills and expertise. By understanding the Four Quadrants of Trust, we can assess the trustworthiness of individuals and work towards building high-trust relationships based on both character and competence.

4. The Power of Weekly Planning

Covey emphasizes the importance of weekly planning as a tool for effective time management. He suggests setting aside dedicated time each week to review our goals, commitments, and priorities. During this planning session, we can identify the most important tasks and activities for the upcoming week and allocate time for them in our schedule.

By engaging in weekly planning, we can ensure that we are focusing on Quadrant 2 activities and not getting overwhelmed by the urgent and less important tasks. It helps us maintain a proactive approach to our work and personal lives, ensuring that we are consistently making progress towards our long-term goals. Weekly planning also allows us to anticipate potential challenges and allocate resources accordingly, leading to better time management and increased productivity.

5. The Importance of Emotional Bank Accounts

Covey introduces the concept of Emotional Bank Accounts, which represent the trust and goodwill we have built with others. Just like a financial bank account, we can make deposits and withdrawals in our emotional bank accounts through our actions and interactions with others.

The key insight here is that maintaining positive and healthy relationships requires consistent deposits in the emotional bank accounts of others. Deposits can be made through acts of kindness, active listening, showing empathy, and keeping commitments. On the other hand, withdrawals occur when we break promises, engage in disrespectful behavior, or fail to meet expectations.

By understanding the concept of Emotional Bank Accounts, we can become more mindful of our interactions and strive to make more deposits than withdrawals. This leads to stronger relationships, increased trust, and better collaboration both in personal and professional settings.

6. The Power of Saying "No"

Covey emphasizes the importance of setting boundaries and learning to say "no" to activities and commitments that do not align with our values and priorities. He explains that saying "no" to certain things allows us to say "yes" to what truly matters.

The key insight here is that by saying "no" to non-essential tasks and distractions, we create space and time for the activities that align with our goals and values. It helps us avoid overcommitment and burnout, allowing us to focus on what truly matters. Learning to say "no" is a skill that requires assertiveness and self-awareness, but it is essential for maintaining balance and prioritizing our efforts.

7. The Importance of Integrity

Covey emphasizes the significance of integrity in all aspects of our lives. He defines integrity as aligning our actions with our values and principles, even when it is difficult or inconvenient.

The key insight here is that integrity is the foundation of trust and credibility. When we consistently act in alignment with our values, we build a reputation for being trustworthy and reliable. Integrity also helps us make decisions with clarity and confidence, as we are guided by our core principles.

Covey suggests regularly reflecting on our actions and ensuring that they align with our values. By prioritizing integrity, we can cultivate strong character and build meaningful relationships based on trust and authenticity.

8. The Power of Contribution

Covey emphasizes the importance of focusing on contribution rather than achievement. He suggests that true fulfillment comes from making a positive difference in the lives of others and contributing to a greater cause.

The key insight here is that by shifting our focus from personal success to making a meaningful impact, we can find greater purpose and fulfillment. Covey encourages individuals to identify their unique talents and strengths and find ways to use them for the benefit of others. By contributing to the well-being of others, we not only enhance our own sense of purpose but also create a ripple effect of positive change in the world.

Overall, "First Things First" provides actionable insights and profound wisdom for managing our time, building trust, and living a purposeful life. By applying these principles, individuals can enhance their productivity, strengthen their relationships, and find greater fulfillment in their personal and professional endeavors.